Notices and toolboxes are both used to communicate important information to workers, but they serve different purposes and are used at different times.
Notices
A Notice is a daily or multi-day message shown to workers when they sign on to site.
Workers must acknowledge the notice before they can sign on.
When to Use a Notice
Use notices to:
Share daily site messages
Flag short-term risks or changes
Advise of deliveries, access changes, or site conditions
Communicate instructions workers must acknowledge
How Notices Work
You choose one day or a date range
Any worker signing on during that period will see the notice
Acknowledgement is mandatory to proceed with sign-on
All acknowledgements are tracked and recorded
Managing Notices
Once created, each notice shows:
Its status (upcoming, active, or completed)
A list of workers who acknowledged it
The date(s) it applied to
This provides a clear record of who saw and agreed to the notice.
Toolboxes
A Toolbox is a scheduled on-site meeting.
Toolboxes are used to:
Hold formal safety or project discussions
Notify workers in advance
Track attendance
Record what was discussed
How Toolboxes Work
When creating a toolbox, you:
Set a specific date and time
Choose a toolbox type
Add a high-level agenda
Select or invite attendees
Attendance is recorded when the meeting takes place.
Managing Toolbox Attendance
Workers who attend can be marked as present
Attendance acts as the acknowledgement
Workers who arrive late or were not invited can scan a QR code to add themselves
Recording Toolbox Notes
Notes can be added to document what was discussed
Notes can be shared with attendees
Finalised toolboxes provide a record of:
Attendees
Discussion points
Date and time
Summary: Notices vs Toolboxes
Feature | Notices | Toolboxes |
Purpose | Daily or short-term messaging | Scheduled on-site meeting |
Timing | Shown during sign-on | Runs at a set date & time |
Acknowledgement | Required to sign on | Recorded as attendance |
Duration | One day or date range | Single meeting |
Records | Acknowledgement log | Attendance + meeting notes |
Understanding the difference helps ensure the right communication method is used, improving clarity, compliance, and record-keeping on site.
Need Help?
If you’re unsure whether to use a notice or a toolbox, use the black chat box in the bottom-right corner to contact the BuildPass support team.