If a worker attends a toolbox but wasn’t originally invited, BuildPass allows them to be added to the attendance record after the toolbox has been run.
When This Is Useful
A worker arrived late to the toolbox
Someone attended but wasn’t on the invite list
You forgot to include a worker when distributing the toolbox
How to Add an Attendee After the Toolbox
Step 1: Open the Toolbox
Log in to BuildPass.
Select the relevant project.
Navigate to Toolboxes.
Open the toolbox that has already been run.
Step 2: Save the Toolbox
Ensure the toolbox has been saved.
Once saved, a QR code will be generated for that toolbox.
Step 3: Have the Worker Scan the QR Code
Ask the worker to scan the toolbox QR code.
Scanning the QR code will:
Add them to the attendance list
Record their participation
Send them the toolbox summary
This works even if the worker was not originally invited.
Alternative: Share the QR Code
If the worker can’t scan the code directly:
Copy the QR code link, or
Download and share the QR code image
Once scanned, the worker will be added automatically.
Reviewing Attendance
After the attendee is added:
Open the toolbox to view the updated attendance list
Review notes, attachments, and activity
You can upload additional files or notes even after the toolbox is complete
This ensures your toolbox attendance records remain accurate, even when plans change on site.
Need Help?
If you have questions about toolbox attendance or adding late attendees, use the black chat box in the bottom-right corner to contact the BuildPass support team.