How Administrators Can Upload SWMS Documents for Workers or Subcontractors in BuildPass
Administrators using BuildPass have the capability to manage SWMS (Safe Work Method Statements) documents to ensure worker compliance, whether dealing with subcontractors or internal team members. This provides flexibility and control over the document workflow.
Step 1: Navigating to the SWMS Section
Log in to your BuildPass account.
On the left hand side menu, look for the Safety section and click on SWMS > View all.
Click on "Upload SWMS" on the upper right section to proceed with uploading a document.
Step 2: Uploading SWMS Documents
Choose the company for whom you are uploading the document from the drop down list.
Drag and drop the document into the designated area or click to browse and select the document from your files.
The Document name will be automatically populated with the name of the file you uploaded or you can also manually fill it out for easy identification.
Assign a status to the document (options include: Waiting Review, Reviewed, or Changes Requested).
Requiring signature from the subcontractor's workers is enabled by default but you can also turn it off. Optionally, you can assign it to specific workers.
Click on "Upload SWMS" to complete the process.
Uploading SWMS Documents for Subcontractor Workers
Administrators can upload SWMS documents on behalf of subcontractors, enabling their workers to review and sign them. You are not restricted to having subcontractor contacts upload these documents themselves. This process ensures that administrators retain oversight and can directly facilitate compliance for subcontracted workers' safety documentation.
Uploading SWMS Documents for Internal Workers
To upload SWMS documents for your internal workers, follow these steps:
Navigate to the SWMS > View all page in BuildPass.
Select the option to "Upload SWMS."
Select your company and add the relevant SWMS documents for your workforce. This method allows administrators to provide necessary safety documentation directly to internal teams, ensuring that all workers can easily access and acknowledge the SWMS as required. By utilising the upload functionality within BuildPass, administrators can manage SWMS templates for both subcontractors and employees efficiently, ensuring adherence to safety protocols while simplifying the document management process.
If you have any further questions, please contact a member of the BuildPass team by clicking on the black chat icon in the bottom right-hand corner, send an email to [email protected] or by calling (03) 9917 4285.