Ensuring compliance with workplace safety standards often requires gathering Safety Work Method Statements (SWMS) from subcontractors and trades. BuildPass simplifies this process by allowing users to manage both existing subcontractors and invite new ones to submit SWMS. Below is an expanded guide to provide context and detailed instructions.
To ensure smooth operations, inviting subcontractors to your projects is a critical first step. BuildPass provides tools to directly invite new subcontractors to join your project and submit documents such as SWMS.Step 1: Accessing the Project and Companies
Log in to your BuildPass account and navigate to the dashboard.
Identify the project for which you need to request SWMS.
Click on the project name or identifier to open its details.
Now, locate and click on the "Company" tab in the project details section.
Additionally, the 'Companies' directory serves as a centralised hub for managing and interacting with subcontractors, enabling you to perform actions like invitations, document requests, and tracking progress.
Step 2: Choosing the Subcontractor
In the "Companies" section, you will find a list of subcontractors associated with the project.
Review the list and select the company from whom you require the SWMS.
To proceed, click on the three dots next to the chosen companies name.
Step 3: Requesting SWMS
After clicking the three dots, a dropdown menu will appear. From this menu, select "Request Documents."
A new window will open, presenting various document options. Since you are interested in SWMS, select "SWMS" from the available choices.
Next, compose a message to provide specific instructions to the subcontractor regarding the SWMS you need. For example, "Can you please upload a new SWMS that includes working at heights as this is applicable to your work."
Once you have entered the message, double-check it for accuracy.
After reviewing the message, click on the "Send Document Request" button to initiate the request process.
Congratulations! You have successfully requested SWMS from the selected company.
You have now learned how to request SWMS from a company on the BuildPass platform. Following these steps, you can efficiently communicate your document requirements to the company, ensuring safety compliance and smooth project execution. Should you have any further questions or need additional assistance, don't hesitate to reach out to the platform's support team through the chat box, indicated by the green icon. Happy working!