Once a workflow has been created, BuildPass provides tools to manage it over time. This includes editing drafts, reviewing workflow runs, publishing updates, and archiving workflows when they are no longer required.
Viewing Existing Workflows
Navigate to Workflows.
Select Configure workflows.
This screen displays:
All workflows you’ve created
Their current status (draft, active, or archived)
Draft, Published, and Archived States
Workflows move through the following states:
Draft
Saved but not running
Safe to edit without triggering actions
Published & Active
Workflow is live and running
Triggers and schedules are enabled
Archived
Workflow is disabled and no longer runs
Archived workflows are kept for reference
Editing a Workflow
Open the workflow from the list.
Make changes to triggers, logic blocks, or actions.
Save your changes.
Publish the workflow again to apply updates.
Changes do not take effect until the workflow is published and activated.
Viewing Workflow Runs
You can review how a workflow has executed over time.
Open the workflow.
Click the vertical ellipsis.
Select View runs.
This allows you to:
Confirm workflows are running as expected
Troubleshoot issues
Review execution history
Version History
Each time a workflow is updated and published, a new version is created.
Open the workflow.
Click the vertical ellipsis.
View Version history to see previous versions.
Version history helps with:
Tracking changes
Understanding updates over time
Auditing workflow behaviour
Beautifying the Workflow Layout
Use Beautify layout to automatically organise workflow blocks.
This improves readability, especially for complex workflows.
Archiving a Workflow
When a workflow is no longer needed:
Open the workflow.
Click the vertical ellipsis.
Select Archive.
Archived workflows:
Stop running immediately
Remain available for reference
Can be reviewed but not triggered
Best Practices
Keep drafts for testing and iteration
Review workflow runs after activation
Archive unused workflows to reduce clutter
Use clear naming conventions for workflows
Need Help?
If you have questions or need assistance managing workflows, use the black chat box in the bottom-right corner to contact the BuildPass support team.