What Are Rotating QR Codes?
Rotating QR codes add an extra layer of control over who can sign on or induct on site. When enabled, the QR code used to access your project will change automatically or require a manual access code, ensuring only authorised people can proceed.
This is commonly used on sites where:
Attendance needs to be tightly controlled
Workers are paid by the hour
Accurate sign-on reporting is required
Setting Up Rotating QR Codes
Step 1: Open Project Settings
Log in to BuildPass.
Select the relevant project.
From Home, click Edit on Project Details.
If you don’t see the rotating QR code option, this feature may not be enabled on your account.
Step 2: Enable Rotating QR Codes
Scroll to find Enable Rotating QR Codes.
Turn the setting on.
Step 3: Choose a Rotation Method
You can choose one of the following options:
Automatic Rotation
The system generates a new QR code or access code automatically
Choose how often it rotates (for example, every 5 minutes or every 2 days)
Manual Rotation
You set a 6-digit code manually
Update the code whenever required
Step 4: Add a Custom Message (Optional)
Enter a message shown to workers if they need help
For example, instructing them to speak with the site manager to get the current code
Step 5: Save Your Settings
Click Save to apply the changes
Once saved, the current QR code and access code will appear on your project dashboard.
Using Rotating QR Codes on Site
QR Code Posters
Downloading a QR poster will show the current QR code at that point in time
If the QR code rotates after downloading, that poster will become invalid
QR Code Kiosk Mode
To avoid reprinting posters:
Use QR code kiosk mode
Display the live QR code on a monitor, tablet, or device left on site
This always shows the current valid QR code
Manual Code Sharing
If a worker can’t access the QR code:
Provide them with the current 6-digit access code
They can enter this code manually to continue
Worker Experience with Rotating QR Codes
When a worker attempts to sign on or induct:
If the QR code has rotated since their last validation, they’ll be prompted to:
Scan the latest QR code, or
Enter the current 6-digit access code
Once validated, the worker will have access to the project for up to 12 hours without needing to re-scan or re-enter a code
This experience is the same on both the web and mobile app.
Summary
Rotating QR codes help:
Control who can sign on to site
Prevent unauthorised access
Improve attendance accuracy
They can be managed automatically or manually depending on your site’s needs.
Need Help?
If you don’t see rotating QR codes in your project settings or need help configuring them, use the black chat box in the bottom-right corner to contact the BuildPass support team.